Air Waybill - Data Entry Services

Accurate and Timely Air Waybill Data Entry Services to Support Seamless Freight and Logistics Operations.

Air Waybill data entry services by Precise BPO

An Air Waybill (AWB) is a critical document used in the global air cargo industry. It serves not only as a contract of carriage between the shipper and the airline but also as a tracking tool, a cargo receipt, and a proof of shipment. Every AWB contains detailed and essential information about the shipment, the involved parties, and the transportation route. Given its multi-functional role, the accuracy and integrity of AWB data are paramount.

At Precise BPO Solution, we offer specialized AWB data entry and digitization services designed to help logistics providers, freight forwarders, airlines, and customs brokers maintain clean, compliant, and accessible shipment records.

With Precise BPO Solution, you gain a reliable partner who understands the critical nature of AWB data and helps streamline your air freight documentation workflows, allowing your team to focus on core logistics operations.

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Industries We Serve

International Freight Forwarders

International Freight Forwarders

Air Cargo & Logistics Companies

Air Cargo & Logistics Companies

Airlines and Ground Handlers

Airlines and Ground Handlers

Customs Brokers & Clearance Agents

Customs Brokers & Clearance Agents

E-commerce Logistics Providers

E-commerce Logistics Providers

3PL and 4PL Supply Chain Partners

3PL and 4PL Supply Chain Partners

What is an Air Waybill (AWB)?

Accurate processing of airway bills (AWBs)

An Air Waybill is a non-negotiable transport document that accompanies goods shipped via international and domestic air freight. It contains comprehensive details about the cargo, including:

➱ Shipper and consignee details
➱ Airport of departure and destination
➱ Carrier information
➱ Flight routing and handling instructions
➱ Cargo description, weight, and dimensions
➱ Charges and declared values
➱ Special handling codes or customs notes

In accordance with IATA (International Air Transport Association) regulations, a standardized format is used globally to maintain consistency across all air cargo shipments, whether for commercial carriers or freight forwarders.

Our AWB Data Entry Services

At Precise BPO Solution, we deliver high-accuracy AWB digitization services through a combination of trained personnel, proven workflows, and quality assurance protocols. We handle both printed and scanned AWB documents, and extract key data elements, such as:

AWB Number and Barcode Data

We ensure the unique 11-digit AWB number is captured precisely for tracking and indexing purposes. Barcodes, if present, are also decoded and linked to the shipment record.

Shipper and Consignee Information

Names, addresses, contact numbers, and account numbers for both the sender and recipient are entered with full accuracy to facilitate proper delivery and communication.

Carrier and Flight Routing

Details such as airline name, routing, origin airport code, destination, and transit points are logged to map the shipment’s movement and aid in scheduling.

Cargo Description

We record item descriptions, packaging types, commodity codes, quantity, and HS codes where applicable. This supports both customs processing and inventory management.

Weight and Dimensions

Actual and chargeable weight (volumetric weight), dimensions, and number of packages are carefully entered to support billing and space planning.

Declared Value and Charges

We extract declared value for customs, insurance purposes, and total freight charges, including fuel surcharge, tax, and any other applicable fees.

Special Instructions and Handling Codes

We capture all special handling requests, IATA handling codes (e.g., PER for perishables, DGR for dangerous goods), and any customs or compliance notes.

Signature and Authorization Details

Where applicable, we digitize signatures and timestamps for authorization and verification purposes, supporting audit trails and document validation.

Airway Bills (AWB) Data Entry Services - Workflow

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Document Collection
AWBs received via email, scanned uploads, or system access.
Formats: PDF, JPG, Excel, or system exports.

Pre-Processing
Validate document legibility and completeness.
Categorize MAWB and HAWB.

Data Entry
Capture key fields: AWB number, shipper, consignee, origin, destination, weight, etc.
Manual entry with double-checking or maker-checker model.

Quality Check
100% QA or sampling as per SLA.
Accuracy target: 99.5%+

Data Delivery
Entered into client system or delivered in CSV/Excel/API.
Daily logs and completion reports shared.

Exception Handling
Flag missing/incomplete AWBs.
Communicate issues to client promptly.

Use Cases - Airway Bills Data Entry Services

High-Volume AWB Processing for Freight Forwarder

Client Need: A global freight forwarder was receiving thousands of MAWBs and HAWBs daily across multiple regions, causing delays in data entry and customs filing.

Our Solution: We deployed a 24/7 data entry team with a maker-checker model to process AWBs within 12–24 hours of receipt.

Result:
● 99.7% accuracy
● 40% reduction in customs delays
● Real-time visibility for operations

Backlog Clearance for Air Cargo Audit Preparation

Client Need: An air cargo handler needed to digitize 60,000+ backlogged AWBs in preparation for a compliance audit.

Our Solution: We scaled up a temporary BPO team to clear the backlog within 3 weeks using batch processing and QC checks.

Result:
● Backlog cleared on schedule
● Audit passed with no data discrepancies
● Improved document traceability

Multi-Format AWB Data Standardization

Client Need: A logistics firm received AWBs in various formats (PDFs, images, spreadsheets) from agents and partners, creating inconsistencies in their ERP system.

Our Solution: We standardized incoming AWB data using manual validation and format templates, and entered clean data into the client’s ERP.

Result:
● Uniform data structure
● Fewer billing errors
● Easier integration with downstream systems

Why Precise BPO for Air Waybill (AWB) Data Entry?

Accurate processing of airway bills (AWBs) is crucial for smooth operations in logistics, freight forwarding, and supply chain management. Even a small error in AWB data can lead to shipment delays, compliance issues, or customs hold-ups. At Precise BPO, we provide specialized Airway Bill Data Entry Services to help logistics providers, freight agents, airlines, and e-commerce platforms maintain flawless and timely documentation. With a focus on speed, accuracy, and compliance, our team ensures your airway bills are digitized, verified, and delivered in the format you need.

Key Benefits

Fast Turnaround for High-Volume Processing
Fast Turnaround for High-Volume Processing
Compliance with IATA and Airline Standards
Compliance with IATA and Airline Standards
Secure Handling of Sensitive Shipment Information
Secure Handling of Sensitive Shipment Information
Custom Output Formats for Seamless Integration (Excel, CSV, ERP, TMS, etc.)
Custom Output Formats for Seamless Integration (Excel, CSV, ERP, TMS, etc.)
Support for Multi-Language and International Documents
Title Searches
100% Accuracy with Multi-Tier Quality Checks
100% Accuracy with Multi-Tier Quality Checks

In the fast-paced world of global logistics, every second and every detail matters. With Precise BPO Solution, you gain a reliable partner dedicated to converting your AWB documentation into clean, structured digital records-enabling faster shipment processing, better compliance, and full operational visibility.

Contact us today to learn more about our AWB data entry solutions or to request a custom service package based on your business needs.

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