Vouchers and Gift Card Data Entry Services

Digitize Gift Card and Voucher Details Quickly with Expert Data Entry Support.

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Vouchers and Gift Card Data Entry services

In the retail and e-commerce space, vouchers and gift cards play a vital role in driving sales, enhancing customer loyalty, and supporting promotional campaigns. However, managing this data manually-whether in bulk or across multiple channels-can be time-consuming and error-prone.

At Precise BPO Solution, we offer specialized Vouchers & Gift Card Data Entry Services that help businesses accurately record, organize, and track voucher-related data. Our trained professionals handle everything from physical vouchers to digital gift card codes, ensuring your data is always clean, up-to-date, and compliant-ready for seamless use in customer service, accounting, and CRM systems.

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Who We Serve:

Retail Chains & Department Stores

Retail Chains & Department Stores

E-commerce Platforms & Marketplaces

E-commerce Platforms & Marketplaces

Loyalty & Rewards Program Providers

Loyalty & Rewards Program Providers

Finance and Accounting Teams

Finance and Accounting Teams

Marketing Agencies Running Promotions

Marketing Agencies Running Promotions

Gift Card Issuers and Third-Party Resellers

Gift Card Issuers and Third-Party Resellers    

Our Voucher & Gift Card Data Entry Services

We provide end-to-end support for both paper and electronic formats, customized to your platform and business model.

Voucher Code & Serial Number Entry

We accurately input complex alphanumeric voucher and gift card codes, ensuring each code is logged correctly for validation, redemption, and tracking.

Expiration Date Tracking

Our team records expiry dates, activation dates, and usage windows to help you manage valid redemptions and avoid customer disputes.

Batch Numbers & Issuance Details

For large-scale or promotional campaigns, we tag vouchers by batch, origin, issuing location, or campaign ID-enabling detailed reporting and auditing.

Usage Status Updates

We track redeemed, unredeemed, partially used, and expired vouchers/gift cards so you always have an accurate view of liabilities and available balances.

Data Cleansing & Duplicate Removal

Our quality control processes detect and eliminate duplicate entries, expired vouchers, or incorrectly formatted codes to maintain a clean dataset.

Support for Physical & Digital Formats

Whether you're managing printed vouchers, scanned images, mobile e-vouchers, email gift codes, or platform-generated promo codes, we have the tools and experience to handle it all.

Multi-Platform Compatibility

We work with your preferred system or format:
POS and retail software
CRM platforms (Salesforce, HubSpot, etc.)
ERP systems (SAP, Oracle, NetSuite)
Excel, CSV, or API-ready files for integration

Vouchers & Gift Card Data Entry - Workflow

Voucher and gift card workflow

Requirement Understanding
● Understand client needs, voucher/gift card types, formats, fields (code, value, expiry date, issued to, redeemed status, etc.), and output format.

Data Collection
● Receive vouchers/gift cards in physical or digital form (Excel, CSV, PDF, images, or database exports).
● Organize them for systematic processing.

Data Entry & Extraction
● Accurately extract details like card number, value, expiry date, and status into the client’s preferred format or system.

Standardization & Formatting
● Ensure consistent formatting of card codes, currency, dates, and other fields.
● Remove duplicates and validate against client rules.

Quality Check
● Perform multi-level verification to ensure accuracy and prevent errors in card codes, values, or expiry dates.

Client Review & Feedback
● Share sample batches for client review and incorporate feedback for final refinement.

Final Delivery & Support
● Deliver clean, structured, and validated data.
● Provide ongoing support for updates, error corrections, or additional batches.

Use Cases for Voucher and Gift Card - Data Entry Services

Retail & E-commerce Management

Client Need: A retail chain issues hundreds of gift cards and vouchers daily across multiple outlets and online platforms. They struggle to manage redemption records and customer details manually.

Our Solution: We accurately enter all voucher codes, customer details, redemption status, and expiration dates into their system.

Result: Reduced errors, streamlined tracking of gift card usage, and improved customer satisfaction.

Accounting & Financial Reconciliation

Client Need: Companies need to reconcile issued and redeemed vouchers for accounting and audit purposes. Manual reconciliation is time-consuming and error-prone.

Our Solution: We systematically record voucher issuance, redemption, and balance amounts into accounting software or spreadsheets.

Result: Faster and error-free reconciliation, easier audit compliance, and real-time financial visibility.

Marketing Campaign Analytics

Client Need: Businesses run promotional campaigns with gift vouchers and want insights into campaign effectiveness. Manual data compilation delays reporting.

Our Solution: We collect, clean, and input campaign voucher data, linking them with customer segments, redemption patterns, and campaign timelines.

Result: Actionable insights, improved ROI for campaigns, and ability to tailor future marketing strategies.

Key Benefits

High-Accuracy Manual Data Entry
Fast Turnaround for High-Volume Campaigns
Data Security & NDA Compliance Guaranteed
Experienced in Retail & Financial Workflows
Custom Output Formats & System Integration
Scalable Team for Peak Seasons & Campaigns

Partner with Precise BPO Solution to ensure every voucher code and gift card is properly recorded, tracked, and ready for redemption. Whether you're launching a new promotional campaign or managing an ongoing loyalty program, we provide the accuracy and efficiency your business needs to thrive.

Contact us today for a free consultation or sample project!

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