Cheque - Data Entry Services

Fast and Accurate Cheque Data Entry for Banking, Bookkeeping, and Reconciliation.

Cheque data entry operations at Precise BPO Solution office

In banking and finance, the accuracy and speed of cheque processing are critical. Delays or errors in cheque data entry can lead to transaction rejections, payment disputes, and audit complications. At Precise BPO Solution, we offer secure, scalable, and highly accurate Cheque Processing Data Entry Services to help banks, NBFCs, insurance firms, and enterprises digitize and organize cheque-related data for smooth processing and compliance.

With over 14 years of industry experience and a team of 540+ trained professionals, we specialize in manually extracting and validating cheque details from scanned images, photocopies, or physical documents, ensuring zero compromise on data quality and security.

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Who We Serve

Whether you're processing cheques in-house or need to digitize large historical volumes, we provide cost-effective and SLA-driven services tailored to your industry.

Retail & Commercial Banks

Retail & Commercial Banks

Non-Banking Financial Companies (NBFCs)

Non-Banking Financial Companies (NBFCs)

Payment Gateways & Processors

Payment Gateways & Processors

Mutual Funds & Investment Firms

Mutual Funds & Investment Firms

Insurance Providers

Insurance Providers

Accounting Firms

Healthcare Providers

Corporate Finance Teams

Corporate Finance Teams

Government & Semi-Government Institutions

Government & Semi-Government Institutions

Our Cheque Processing Workflow

We follow a structured process to ensure reliability and precision at scale:

Cheque data entry workflow

Secure Cheque Image Collection
You send us cheque scans/images (JPG, PNG, PDF, TIFF) or physical cheques (if on-site services are arranged).

Pre-Processing & Image Enhancement
We enhance low-quality images and standardize layout for OCR/manual readability.

Manual Data Extraction
Our trained professionals enter key cheque details based on pre-defined fields, ensuring consistency with your accounting or banking standards.

Validation & Dual QA
Each record is checked for:
● Numerical consistency (figures vs words)
● MICR/routing number accuracy
● Bank code validations
● Error flags for missing or mismatched data

Final Delivery
Data is compiled and delivered in your preferred format via encrypted transmission, ready for immediate processing or archival.

Use Cases - Cheque Data Entry Services

Bank Cheque Processing

Client Need: A mid-sized bank needed to digitize and record incoming cheques from multiple branches to streamline reconciliation.

Solution: Our team extracted cheque details-cheque number, account number, date, amount, and bank details—entered them into the bank’s system, and verified accuracy.

Result: The bank reduced manual errors, improved reconciliation speed, and maintained an accurate digital cheque record.

Corporate Vendor Payment Records

Client Need: A corporation needed accurate data entry of cheques issued to vendors for accounting and auditing purposes.

Solution: We collected physical and scanned cheques, entered data systematically, and validated all entries against payment records.

Result: The client achieved reliable vendor payment records, faster audit preparation, and minimized discrepancies.

Insurance Claim Cheque Management

Client Need: An insurance company required digitization of claim settlement cheques for proper tracking and reporting.

Solution: We extracted cheque details, standardized the data format, and maintained secure storage for all entries.

Result: The company improved claim tracking efficiency, reduced errors, and enhanced transparency for audit purposes.

What We Capture from Each Cheque

We manually extract and verify all essential cheque information, including:

Account Holder Name
Account Holder Name
Cheque Number
Cheque Number
Bank Name and Branch Code
Bank Name and Branch Code
MICR Code
MICR Code
Routing Number (ABA)
Routing Number (ABA)
Cheque Amount (in Figures and Words)
Cheque Amount (in Figures and Words)
Account Number
Account Number
Date of Issue
Date of Issue
Date of Clearance
Date of Clearance
IFSC Code (when required)
IFSC Code (when required)
Signature Validation (if applicable)
Signature Validation (if applicable)

Why Precise BPO Solution for Cheque Data Entry Services?

Experienced Cheque Data Entry Team

Our dedicated team is trained in reading, interpreting, and manually entering cheque information with precision - even for non-standard formats, handwritten entries, and blurred or faded cheques.

Support for Bulk Volumes & Daily Batches

We process thousands of cheques daily, offering scalable solutions for banks, finance teams, payment processors, and more.

Fast Turnaround Time

Urgent clearing deadlines? We offer same-day and 24-hour turnaround for high-priority batches and time-sensitive cheques.

Bank-Grade Data Security

We follow strict data privacy policies aligned with industry regulations such as:
⦿ ISO/IEC 27001 for data security
⦿ SOC 2 Type II controls
⦿ NDA compliance
⦿ Secure FTP, SFTP, or API-based transfer

Custom Data Output Formats

Receive processed cheque data in formats ready for upload into:
⦿ Core Banking Systems
⦿ Accounts Payable Software
⦿ ERP Platforms
⦿ Payment Reconciliation Tools
⦿ Excel, CSV, XML, or JSON

Key Benefits of Our Cheque Processing Services

Faster cheque clearance and reconciliation

Faster cheque clearance and reconciliation

Accurate data for audits and compliance

Accurate data for audits and compliance

Elimination of in-house manual entry costs

Elimination of in-house manual entry costs

Reduced risk of transaction errors

Reduced risk of transaction errors

Scalability to handle spikes in volume

Scalability to handle spikes in volume

Seamless integration with your banking or finance platform

Seamless integration with your banking or finance platform

Start improving your transaction turnaround and data accuracy today. Contact us to discuss your requirements or schedule a free trial project to experience our precision firsthand.

Ready to get started?
Contact us to discuss more about your needs.

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