Outsource Online Data Entry Services

Online data entry services at Precise BPO Solution

At Precise BPO Solution, we deliver high-accuracy online data entry services tailored for businesses dealing with large volumes of digital information. From capturing web form submissions to managing live product data, our experts ensure your data is processed efficiently, securely, and in real time - ready for immediate use across your systems.

With over 14 years of experience and a team of 540+ trained professionals, we help businesses like yours automate data flows, reduce manual workload, and enhance data accessibility.

We support integration with your online portals, CRM/ERP systems, or can work within cloud-based tools and custom platforms, delivering output in formats such as Excel, CSV, XML, Access, or any custom structure.

Step 1: Data Capture

We begin by collecting raw data from your preferred sources:
● Web forms, CRM entries, scanned documents, images, emails, PDFs, spreadsheets, or APIs
● We support batch uploads or live feeds via secure FTP, cloud drives, or portals
● Tools Used: OCR/ICR (for image-to-text), secure file transfer protocols (SFTP/VPN), form readers

Step 2: Data Validation

● Next, our trained team verifies and cleans the data to ensure it's accurate and usable:
● Remove duplicates and correct formatting issues
● Cross-check with reference databases or provided templates
● Standardize fields (e.g. date formats, currency, ID's, names)

Step 3: Quality Assurance (QA)

Every dataset goes through multi-layer quality checks to ensure accuracy up to 99.8%:
● Manual review by senior operators
● Automated QA scripts for error detection
● Sample audits using industry benchmarks

Step 4: Data Delivery

Once validated, we format and deliver the data based on your system and preferences:
● Excel, CSV, XML, JSON, SQL, or custom formats
● File delivery via email, secure cloud link, or direct system upload

Step 5: System Integration

Need the data pushed directly into your tools? We support:
● CRM/ERP system updates (Salesforce, Zoho, SAP, etc.)
● Database imports (MySQL, Access, cloud storage)
● API-based or scheduled data syncs

Documents We Handle

✔️Invoices / Billing Statements

✔️Purchase Orders / Sales Orders

✔️Receipts / Payment Vouchers

✔️BIB Data Entry

✔️Payment Status Updates

✔️Bank Statements

✔️Database Management

✔️Insurance Forms / Claims

✔️Employee / HR Records

✔️ Surveys / Questionnaires

✔️Catalogs / Product Listings

✔️Utility Bills

✔️Shipping / Logistics Documents (Bills of Lading, etc.)

✔️Application Forms (loan, admission, registration, etc.)

✔️Polls / Feedback / Market Research Forms

✔️ Real Estate Documents / Property Papers

✔️Credit Reports / Reference Documents

✔️Claims & Investigation Reports

✔️Transcripts / Academic Records

✔️Financial Reports / Balance Sheets / Profit-Loss Statements

Lead Form Data Processing for a SaaS Company

A software company receives hundreds of demo requests and sign-up forms daily via their website. Precise BPO Solution captures and validates these submissions in real time and inputs them directly into the client's CRM system

eCommerce Product Listing & Management

An online retailer managing over 10,000 SKUs needed help uploading and updating product details (titles, images, prices, descriptions) across Shopify and Amazon. Our team handled daily updates, seasonal price changes, and inventory management.

Invoice & Order Entry for a B2B Distribution Company

The client receives hundreds of digital orders and emailed invoices each day. We extract order details from emails and PDFs and enter them directly into the client’s ERP system in real time.

Online Legal Document Indexing for a Law Firm

A law firm needed thousands of scanned legal documents indexed with case numbers, parties involved, and filing dates. We entered metadata into their cloud-based case management system, enabling quick retrieval.

Student Registration Data Entry for an Educational Institute

During enrollment season, a university receives thousands of student applications via an online portal. Our team verified and structured the data into a centralized Excel format for bulk import into their student information system (SIS).

Shipping & Logistics Data Entry for a Freight Company

We processed and entered digital Bills of Lading, shipment status updates, and customs documents into the client's transportation management system (TMS).

Online Feedback Form Data Entry for a Hospitality Chain

A hotel chain collected guest feedback through digital forms across multiple locations. We standardized and structured responses into a dashboard-ready Excel format for weekly sentiment analysis.

Online Payment Reconciliation for a Financial Services Firm

Our team extracted data from payment gateway reports and bank statements, reconciled transactions, and updated the client’s financial system daily.

Rebate Form Processing for a Consumer Goods Manufacturer

A multinational brand offered promotional rebates to customers who submitted digital forms and receipts online. Our team verified submitted data, extracted required details (purchase date, store, amount), and entered it into the client’s rebate management system.

Traffic Citation Data Entry for a Municipal Agency

A city traffic department received thousands of scanned or uploaded traffic tickets and citation forms weekly. We digitized this data-driver details, violation codes, timestamps-and updated the client’s citation tracking system in real time.

EOB (Explanation of Benefits) Data Entry for a Medical Billing Firm

We handled online EOB entries for a healthcare billing company, extracting insurance claim information including provider name, patient ID, CPT codes, approved amount, and denial reasons. Data was formatted and uploaded to their billing and reconciliation system.

ENC (Encounter Data) Processing for a Healthcare Network

A large healthcare provider needed to submit thousands of ENC (Encounter) records to insurance carriers and government payers. We captured and validated data from electronic health records (EHRs) and structured it into HIPAA-compliant formats for submission.

Benefits of Outsourcing to Precise BPO

Accuracy & Quality Assurance

99.9%+ accuracy through multi-layer quality checks

Dedicated QA teams and trained data entry professionals

Faster Turnaround Times

24/7 operations with flexible shifts to meet urgent deadlines

Rapid processing without compromising quality

Cost Efficiency

Reduce in-house operational costs by outsourcing non-core tasks

Competitive pricing with scalable solutions

Data Security & Compliance

Strict adherence to HIPAA, GDPR, and industry-specific regulations

Secure data handling and controlled access environments

Scalability & Flexibility

Easily scale up or down based on project volume

Custom workflows to suit your business needs

Seamless Integration

Output compatible with your ERP, EMR, CRM, or proprietary systems

Support for various formats and secure data delivery methods

Confidential & Trained Workforce

● All staff members sign legally binding Non-Disclosure Agreements (NDAs)
● Regular training on data privacy policies and secure handling protocols
● Controlled work environments with restricted device and document access

Secure Infrastructure

● Use of VPNs, firewalled servers, and secure FTP/SFTP for data transfer
● Role-based access controls (RBAC) and user-level authentication
● Regular system and network audits

Global Compliance Standards

● GDPR (General Data Protection Regulation) – for clients in the EU
● HIPAA (Health Insurance Portability and Accountability Act) – for US healthcare data
● ISO 27001-aligned practices for information security management

Outsourcing vs In-House vs Competitors

When it comes to managing large volumes of data, businesses often face a tough choice: build an in-house team, outsource to a reliable partner, or switch between multiple competitors. Here’s why outsourcing online data entry to Precise BPO Solution is the smarter choice:

In-House Data Entry

✔️High Costs: Hiring, training, and managing staff is expensive.
✔️Limited Scalability: Hard to quickly ramp up resources for bulk data digitization projects.
✔️Distraction from Core Work: Teams spend more time on manual data entry than on growth-driven tasks.

Competitors

✔️Generic Solutions: Many providers offer one-size-fits-all services without focusing on your industry.
✔️Variable Quality: Accuracy rates and turnaround times may fluctuate.
✔️Hidden Costs: Low-cost vendors may compromise on compliance, data security, or final quality.

Precise BPO Solution

✔️Cost-Effective: Save up to 50% compared to in-house data entry costs.
✔️Scalable & Flexible: Handle thousands of forms, invoices, medical records, or product listings seamlessly.
✔️High Accuracy: 99%+ accuracy via dual-entry validation and QA checks.
✔️Industry Expertise: Specialized services in healthcare (medical billing data entry outsourcing), e-commerce (product entry services), finance, and legal sectors.
✔️Compliance & Security: HIPAA, GDPR, and ISO-certified processes.
✔️Transparent Pricing: No hidden fees-pay only for the services you need.

What types of data entry services do you offer?

We provide a wide range of online and offline data entry services, including:
● Invoice and financial data entry
● Product and catalog data entry
● Form processing
● Survey and feedback data entry
● Image-to-text and OCR conversion
● Custom data formatting and integration

How do you ensure data accuracy and quality

● We follow a multi-layered quality control process that includes:
● Double data entry (when required)
● Regular audits and validations
● Automated and manual checks
● Accuracy rate of 99.5% or higher

Can you handle high-volume or recurring projects?

Yes, absolutely. With a scalable team of 540+ professionals, we efficiently manage:
● One-time high-volume projects
● Recurring or long-term assignments
● Time-sensitive or deadline-driven work

Which industries do you serve?

We support clients across multiple industries, including:
● Healthcare
● Education
● Finance and Accounting
● eCommerce & Retail
● Publishing
● Logistics & Transportation
● Real Estate
● Legal and Government

What data formats can you work with and deliver?

We work with and deliver data in multiple formats, including:
● Excel (.XLSX), CSV
● XML, JSON, SQL
● MS Access, Google Sheets
● Custom templates or database-ready structures
We tailor the output format based on your specific system requirements.

Is my data safe with you? How do you ensure data security?

Yes, data security is a top priority. We implement:
● End-to-end encryption
● Strict NDAs with all staff and clients
● Role-based access controls
● Compliance with GDPR, HIPAA, and other relevant data protection laws

Can you integrate directly with our CRM, ERP, or cloud platform?

Yes, we support data entry and formatting for integration with:
● Salesforce, Zoho, HubSpot
● SAP, Oracle, NetSuite
● Shopify, Magento, WooCommerce
● Google Workspace, Microsoft 365, and more
We can also work within your custom portals or platforms.

Do you offer custom quotes or pricing plans?

Yes. Every project is unique, so we offer customized pricing based on:
● Project complexity
● Data volume
● Turnaround time
● Output formats and integration needs
Contact us for a free quote based on your requirements.

Pricing models (per record / per batch / subscription / hour / task).

Where are you located, and do you serve international clients?

Yes. Every project is unique, so we offer customized pricing based on:
● Project complexity
● Data volume
● Turnaround time
● Output formats and integration needs
Contact us for a free quote based on your requirements.

We can offer per task price, per hour price or per month price

How do I get started?

Getting started is easy!
● Contact us via email or phone
● Share your project details and sample documents
● Receive a free consultation or quote
● A free sample as an POC
● Approve and begin with a dedicated project manager assigned to you

Reliable Online Data Entry Services for Global Businesses

Talk to Our Experts | Get a Free Quote Today

14+ Years Industry Experience

540+ Professionals Ready to Scale

990M+ Records Accurately Entered

99.8% Accuracy with QA Process

Clients in 27+ Countries

Real-Time Integration with CRM/ERP

50+ Output Formats Supported

24-48 Hr Turnaround Available

Our Process: Accurate, Secure, and Streamlined Data Entry